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Agenda item
HASTINGS YOUTH COUNCIL, FULL COUNCIL MEETING
Minutes:
HASTINGS YOUTH COUNCIL, FULL COUNCIL MEETING
Minutes
Date
21/07/2016
Time
18:00
Venue
Aquila House
Chair
Huda Caglayan
Membership: Abbie, Huda, George, Becca, Phillip, Beth, Owen Kieran G
In Attendance: Emile Tambeh (Community Cohesion Officer)
Apologies: Samuel, Kieron H, Joshua, Nina, Jacob
Item
Action
By who
By when
1. Welcome and Introductions
Huda welcomed everyone to the meeting.
Agenda of the meeting were distributed to all the attendees as well as the minutes from the previous meeting.
2. Apologies
Apologies were received from Samuel, Kieron H, Joshua, Nina and Jacob. These were accepted.
3. Minutes of the last meeting
The group unanimously approved the minutes of the last meeting. George proposed the minutes. They were seconded by Kieran
4. Matters arising from the minutes
There were no matters arising from the minutes of the previous meeting.
5. Membership/ Contact List
As a group, we discussed membership and decided that a top priority of ours is recruitment, as our membership seems to be low in numbers; this was to be discussed later on in the meeting.
All members present filled out their up to date Contact details on the sheet provided so that everybody may be easily contacted in the future, by the chair and secretary as well as by Emile on matters regarding the Youth Council.
Kieran suggested making a group chat on Facebook, so that everybody may be easily contacted, this was agreed by Huda, and then by the remainder of the group. Huda agreed that she would create the group, and that it would be used strictly for Hastings Youth Council business only.
Create a Facebook Group Chat.
Huda
ASAP
6. Officers’ Update
Social: Emile updated on Nina’s behalf. Because the group decided against holding out residential at PGL, Emile contacted Mallydams who have suggested we could have our residential there on the last weekend in August. This has been agreed by Nina, so the group held a vote to decide whether or not we would like our residential held at Mallydams, the result of which was that all members were in favour. Emile agreed that he would contact Mallydams again to confirm and book this for us.
Media: Despite Kieron’s absence, he made the group aware of his updates. Kieron wants to be proactive with the Youth Grants, asking about when and how we wish to create and distribute applications, as well as the advertising of the youth grants which Kieron would be heavily involved with. Kieron also enquired about whether or not we would like a website, and suggested having links to our Social Media on there.
Welfare: Jacob had no updates.
Treasury: George handed a copy of the reimbursement procedure to all attending members, as some members had not yet seen the updated copy; this ensured that everybody is fully aware of the regulations regarding reimbursement.
Campaigns and Events: Beth updated that she would like to consult with the group regarding new campaigns and events ideas to which Abbie commented that we may ask the opinions of the young people in Hastings in the form of a questionnaire or as poll at the same time as doing recruitment on the day of the ‘Pride Launch’. Beth agreed to this, as did the rest of the group.Email Mallydams to confirm and book our residential.
Create a questionnaire/ poll to determine which issues local young people feel are important.
Emile
Abbie
ASAP
28/08
7. Pride Update/ Discussion
Huda updated the group on Pride. She told us that she had a meeting with Rob Woods and Anton regarding the space that we would be occupying on the day of the Pride Launch, and that from this discussion, the decision had been made to have a stage in the centre near to the ‘Jewellery shop’ and the ‘Traffic lights’. The plan is to have local young artists. George commented that he would be happy to get in touch with local performers. We then discussed having stalls at the event, Huda updated that Anton could supply us with stalls such as food stalls, body jewellery stalls, and other such stalls providing small things. Huda mentioned that we have 2 tasks as a youth council to complete to contribute to ‘Pride Launch’; one of these being the creation of a logo for the event. Huda and Kieron will collaborate on this with ideas from the group.
Speak to local performers
Create logo for Hastings Pride
George
Kieron & Huda
ASAP
ASAP
8. Youth Grants
Abbie commented that we will aim to roll out the next youth grants by the autumn half term; and that we want to start to advertise this at the end of august/ beginning of September. Youth Grants will be further discussed later.
9. I-Rock Update
Huda and Abbie updated the group on i-Rock. The opening was Monday 11th July, attended by Huda, Abbie, Samuel and Joshua. The review of service meeting was on the 20th July, and was attended by Huda, Abbie and Samuel. Review meetings are an opportunity for young people to feedback on the service, the next one being on Monday 5th September.
There is a possibility for i-Rock to be present at our Mental Health event in town on the 8th October, for which Huda suggested we set a goal of gaining 1200 pledges.
Attempt to book the town centre for our Mental Health Campaign on the 8th October.
Emile
ASAP
10. New Campaign/Recruitment Ideas
Recruitment will take place on the same day as Pride Launch Party (28/08/16). By this time we will have created questionnaires/ polls so that we may get a general idea from the public as to what the largest issues in Hastings are for youths, which we may then base our next campaigns around. Huda suggested that rather than focussing on one large campaign this year, we do several smaller campaigns; this was seconded by Abbie.
Beth suggested that we do an event/ campaign regarding homelessness in Hastings, Becca suggested that we could aim to do this near Christmas. Ideas towards this included a food donation and money collection; we will discuss this further during our residential.
11. School / College / Community issues
Kieron brought up the issue of the lack of free spaces outdoors to play sport, referring particularly to the tennis courts in Alexandra Park which now hold a fee. Kieron feels that sport should be free for young people, particularly as Hastings has an obesity issue. Huda commented that it may be worth suggesting a time slot within the week for young people to play for free, in response to this, Emile gave Huda Keith Duly’s email address so that she may do this.
Email Keith Duly (leisure manager)
Huda
ASAP
12. AOB
George brought up the topic of the Youth Awards, the current plan for which is to hold this event at Sussex Coast College on November 20th. Collectively, the group decided that it would be best to discuss this at the residential once the planning for Pride is out of the way.
George also proposed a motion to keep an attendance record at every meeting to keep track of which members are and which members are not attending regularly. The idea behind this being that after monitoring members’ attendance for a number of weeks, we may decide what percentage is acceptable, for example, a member may only remain in the Youth Council if they attend 50% of meetings. The constitution would then be amended accordingly.
The group took a vote on this, the result of which being 4/8 people voting yes, 3/8 voting no and 1/8 abstaining. Therefore, the motion was passed and a record of attendance will be made each week.
Owen suggested that if a member gives an apology and has good reason, then this should be in their favour, and they should not be seen in the same light as somebody who does not attend regularly and gives no good reason for their absence.
At Last week meeting the Youth Council agreed to contribute £1000 to Pride event that will take place on the 28th August 2016
Create and maintain attendance records each week.
Amend the HYC Constitution accordingly
Abbie
Abbie
Treasurer and Emile
28/08
ASAP
Completed on 20th July
13. Action summary
Huda summarised the actions from the meeting.
14. Meeting close
Huda closed the meeting at 8:04pm
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