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Agenda item
Reports of Committees
a) To resolve that the public be excluded from the meeting during the discussion of any items considered while the public were excluded by the relevant committee because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in the respective paragraphs of Schedule 12A to the Local Government Act 1972 referred to in the minutes of the relevant committee.
b) To receive and consider the recommendations and any decisions of the following committees.
Subject
Cabinet Member / Chair
CABINET – 7 NOVEMBER 2022
472.
Climate Change Strategy and Action Plan Refresh
Barnett
473.
Final Accounts 2021/22
Willis
474.
UK Shared Prosperity Fund
Barnett
475.
Proposal to Gate a Footpath in Baird Ward
Rogers
476.
Cabinet Appointments to Committees, Working Groups and Partnerships
Barnett
477.
Procurement and Renewal of Hybrid Mail System (Part 1)
Rogers
479. (E)
Procurement and Renewal of Hybrid Mail System (Part 2)
Rogers
CABINET – 5 DECEMBER 2022
483. (C)
Designation of a Cycle Route Through Alexandra Park
Roark
484.
Fees and Charges
Willis
485. (C)
Buckshole Reservoir Finance Update (Part 1)
Roark
486. (C)
East Hill Cliff Railway – Major Works (Part 1)
Batsford
488. (C)(E)
Buckshole Reservoir Finance Update (Part 2)
Roark
489. (C)(E)
East Hill Cliff Railway – Major Works (Part 2)
Batsford
C= Council decisionE= Exempt from publication
Notes:1. The Mayor will call over the minutes and members will rise and indicate those items which they wish to have discussed.
2. No discussion shall take place at this stage upon part II minutes covered by the resolution 7a) above. Any such discussion shall be deferred to item 8 on the agenda.
Minutes:
The Mayor having called over the minutes set out in the agenda, the following minutes were reserved for discussion.
RESOLVED that under rule 13.3 the reports and minutes of committees set out in the agenda, including those items on which a council decision was required, be received, and agreed. Only those items which were reserved were discussed as follows:
Meeting
Minute
Cabinet, 7th November 2022
472. Climate Change Strategy and Action Plan Refresh
Cabinet, 7th November 2022
473. Final Accounts 2021/22
Cabinet, 5th December 2022
483. Designation of a Cycle Routh Through Alexandra Park
Cabinet, 5th December 2022
484. Fees and Charges
Cabinet, 5th December 2022
485. Buckshole Reservoir Finance Update (Part 1)
Cabinet, 5th December 2022
486. East Hill Cliff Railway – Major Works (Part 1)
Cabinet, 5th December 2022
488. Buckshole Reservoir Finance Update (Part 2)
Cabinet, 5th December 2022
489. East Hill Cliff Railway – Major Works (Part 2)
Councillors debated minutes 472, 473 and 484. These matters did not require Full Council approval.
Minute 483 of Cabinet on 5th December 2022, Designation of a Cycle Routh Through Alexandra Park, was a matter requiring Full Council approval. Councillor Roark proposed a recommendation to approve designation of a cycle route through Alexandra Park, seconded by Councillor Barnett. The proposal was rejected by 15 votes for, to 16 against.
A recorded vote had been requested by more than six Councillors and Councillors voted as follows:
Councillors Barnett, Bishop, Cannan, Carr, Collins, Evans, Haffenden, Hilton, Jobson, Patmore, Roark, Roberts, Rogers, Sinden, and Webb voted for.
Councillors Arthur, Batsford, Beaney, Beaver, Cooke, Edwards, Fernando, Foster, Hay, Marlow-Eastwood, O’Callaghan, Pragnell, Rankin, Turner, Williams, and Willis voted against.
The Mayor adjourned the meeting at 8.13pm and the meeting reconvened at 8.25pm. Councillor Roberts left the meeting during the adjournment.
Councillor Roark proposed that minute 485 be discussed in private session with the Part 2 report, seconded by Councillor Barnett and agreed unanimously.
Councillor Batsford proposed that minute 486 be discussed in private session with the Part 2 report, seconded by Councillor Rogers and agreed unanimously.
RESOLVED (unanimously) that debate on minutes 485 and 486 take place after the exclusion of the public from the meeting.
The Mayor proposed a motion for the exclusion of the public from the meeting, seconded by Councillor Beaver.
RESOLVED that the public be excluded from the meeting during the consideration of minutes 488 and 489 of the Cabinet meeting held on 5th December 2022 because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in the paragraphs of Schedule 12A to the Local Government Act 1972 referred to in the relevant report.
Minute 488 of Cabinet on 5th December 2022, Buckshole Reservoir Finance Update (Part 2), was a matter requiring Full Council approval. The recommendation was proposed by Councillor Roark, seconded by Councillor Rankin and agreed unanimously.
RESOLVED (unanimously):
To give delegated authority to the Managing Director in consultation with the Lead Member for the Environment to make provision for the additional budget.
Reasons:
Several factors, including the global pandemic, have led to an increase in the cost of materials which has had the effect of increasing the costs of the project above the current capital budget.
Minute 489 of Cabinet on 5th December 2022, East Hill Cliff Railway – Major Works (Part 2), was a matter requiring Full Council approval. The recommendations were proposed by Councillor Batsford, seconded by Councillor Beaver and agreed unanimously.
RESOLVED (unanimously):
1. That the Council Leader and Managing Director are delegated authority to proceed with capital works and allocated a suitable budget.
2. That the Council Leader and Managing Director are granted derogation from normal procurement process, to instruct the preferred contractor immediately, and complete works as soon as possible.Reasons:
The East Hill Cliff Railway, the steepest operational funicular in the country, is currently closed the public and unable to operate for health and safety reasons. Until works are completed the service will remain unavailable to users, and no income will be received.
Derogation from standard procurement protocol is requested in order to expedite works – these works are specialised and have a limited number of potential contractors with the expertise and means to deliver the project. Embarking on a likely lengthy procurement exercise will only result in lost revenue, with material costs continuing to increase over time. Therefore, derogation should be given for officers to deviate from standard procurement practice and engage directly with competent specialists to deliver the project as promptly as possible, whilst still ensuring that value for money is delivered. -
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