-
Agenda item
Reports of Committees
- Meeting of Full Council, Wednesday, 12th October, 2022 6.00 pm (Item 284.)
- View the declarations of interest for item 284.
a) To resolve that the public be excluded from the meeting during the discussion of any items considered while the public were excluded by the relevant committee because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in the respective paragraphs of Schedule 12A to the Local Government Act 1972 referred to in the minutes of the relevant committee.
b) To receive and consider the recommendations and any decisions of the following committees.
Subject
Cabinet Member / Chair
AUDIT COMMITTEE – 28 JULY 2022
153.
Audit Committee Report To Council 2021-22
Rankin
CABINET – 1 AUGUST 2022
447.
Update on Health Inequalities Work in Hastings
Batsford
448.
York Buildings
Evans
CABINET – 5 SEPTEMBER 2022
452.(C)
Annual Treasury Management Outturn Report – 2021-22
Willis
453.
Medium Term Financial Strategy
Willis
454.
Cabinet Appointments to Committees, Working Groups and Partnerships
Barnett
CABINET – 3 OCTOBER 2022
463.(C)
Castleham Industrial Units Roof Refurbishment (Part 1)
Barnett
464.(C)
Agreeing the Delivery Model For Grounds Maintenance Services From November 2023 (Part 1)
Hilton
466.(E)(C)
Castleham Industrial Units Roof Refurbishment (Part 2)
Barnett
467.(E)(C)
Agreeing the Delivery Model For Grounds Maintenance Services From November 2023 (Part 2)
Hilton
468.(E)
591 Sedlescombe Road North
Barnett
Notes:1. The Mayor will call over the minutes and members will rise and indicate those items which they wish to have discussed.
2. No discussion shall take place at this stage upon part II minutes covered by the resolution 8a) above. Any such discussion shall be deferred to item 9 on the agenda.
Minutes:
The Mayor having called over the minutes set out in the agenda; the following minutes were reserved for discussion.
RESOLVED that under rule 13.3 the reports and minutes of committees set out in the agenda, including those items on which a council decision was required, be received, and agreed. Only those items which were reserved were discussed as follows:Meeting
Minute
Councillor
Cabinet, 1st August 2022
447. Update on Health Inequalities Work in Hastings
Turner
Cabinet, 1st August 2022
448. York Buildings
Edwards
Cabinet, 3rd October 2022
464. Agreeing the Delivery Model For Grounds Maintenance Services From November 2023 (Part 1)
Patmore
Cabinet, 3rd October 2022
466. Castleham Industrial Units Roof Refurbishment (Part 2)
Edwards
Cabinet, 3rd October 2022
467. Agreeing the Delivery Model For Grounds Maintenance Services From November 2023 (Part 2)
Patmore
Councillors debated minutes 447 and 448 of Cabinet on 1st August 2022. These matters did not require Full Council approval.
Minute 464 of Cabinet on 3rd October 2022, Agreeing the Delivery Model For Grounds Maintenance Services From November 2023 (Part 1), was a matter requiring Full Council approval. The recommendations were proposed by Councillor Hilton, seconded by Councillor Evans.
RESOLVED that in order for Full Council to take advice from officers where appropriate, under Rule 16.14 of the Constitution the Council proceed as if in committee.
Councillors asked questions of the Waste and Cleansing Services Manager.
Councillor Sinden proposed the meeting return to Council mode, seconded by Councillor Roberts.
RESOLVED that the meeting return to Council mode.
Councillor Patmore proposed that debate on this item take place after the exclusion of the public from the meeting.
RESOLVED (by 13 for, to 8 against) that debate on minute 464 take place after the exclusion of the public from the meeting.
Minutes 466 and 467 of Cabinet on 3rd October 2022 were exempt items. When these items were reached the Deputy Mayor proposed a motion for the exclusion of the public from the meeting, seconded by Councillor Roberts.
RESOLVED that the public be excluded from the meeting during the consideration of minutes 466 and 467 of the Cabinet meeting held on 3rd October 2022 because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in the paragraphs of Schedule 12A to the Local Government Act 1972 referred to in the relevant report.
Minute 466 of Cabinet on 3rd October 2022, Castleham Industrial Units Roof Refurbishment (Part 2), was a matter requiring Full Council approval. The recommendations were proposed by Councillor Barnett, seconded by Councillor Batsford and agreed unanimously.
RESOLVED (unanimously):
That Full Council agree the Capital programme budget is increased from £250,000 to £325,000.
Reasons:
Costs have increased since the budget was set.
Minute 467 of Cabinet on 3rd October 2022, Agreeing the Delivery Model For Grounds Maintenance Services From November 2023 (Part 2), was a matter requiring Full Council approval.
Councillor Patmore proposed that in order to take advice from the Waste and Cleansing Services Manager the meeting proceed as if in committee, seconded by Councillor Beaver.RESOLVED that in order for Full Council to take advice from officers where appropriate, under Rule 16.14 of the Constitution the Council proceed as if in Committee.
Councillors asked questions of the Waste and Cleansing Services Manager.
The Deputy Mayor proposed the meeting return to Council mode, seconded by Councillor Roberts.
RESOLVED that the meeting return to Council mode.
The recommendations were proposed by Councillor Hilton, seconded by Councillor Evans and agreed by 16 votes for, to 11 against.RESOLVED (by 16 votes for, to 11 against)
(i) To in-source the grounds maintenance service from November 2023, adding the service to Hastings Direct Services Organisation (HDSO).
(ii) To authorise the Waste & Cleansing Services Manager to progress the new Ground Maintenance service from November 2023, including the appointment of support staff, the procurement of any equipment and establishment of budgets as outlined in this report.Reasons:
The current grounds maintenance contract with IdVerde comes to an end in November 2023. To ensure that there is no service disruption, Hastings Borough Council (HBC) will require a new supplier to carry out the work from that point forward.
With the assistance of an external grounds maintenance consultant, a review of the current GM service has been undertaken, and a full pricing exercise completed to establish the market rate of carrying out the council’s GM service either as an in-house (via HDSO) or outsourced (via a contractor) operation. The outcome of that exercise, coupled with HBC’s own soft market testing has demonstrated that the current service, if tendered right now, would be unaffordable.
With this is mind, an in-house proposal has been developed to provide a simplified service that covers HBC statutory and health and safety (H&S) responsibilities, while remaining affordable and continuing to offer some flexibility. It is recommended that this service be implemented from November 2023.
The Council’s statutory duty to ensure the service offers Best Value is an important consideration in this matter. The S.151 Officer and Chief Legal Officer are persuaded that the evidence from the extensive market testing, and information provided by the consultants about the local market and procurement exercises undertaken in our geographic area both demonstrate that the approach offers best economic and social value.(The Deputy Mayor declared the meeting closed at 8.59pm)
-
My council
Contact
Contact us if you have a question about democratic services.
Content
The content on this page is the responsibility of our Democratic Services team.