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Agenda item
Performance Monitoring Quarter 1 (2021/22) update
- Meeting of Overview and Scrutiny Committee, Wednesday, 8th September, 2021 6.00 pm (Item 88.)
- View the background to item 88.
Minutes:
The Continuous Improvement and Democratic Services Manager reported to the committee the Quarter one 2021-2022 performance Monitoring. Each of the service areas within the council has their own part on the dashboard with targets. The targets for the year should be reviewed by the committee as this was not able to be completed at the Q4 meeting. All red or amber targets will have an explanation on their performance.
The Committee members asked questions with the Portfolio Holders, Managing Director and the Assistant Director Financial Services and Revenues available to answer.
Why in 2020-21 there were 175 measures and now 193 measures in 21-22?
The Continuous Improvement and Democratic Services Manager informed the committee that the dashboard has been reviewed and some areas have been added to make the performance monitoring clearer to the public.
Why the performance indicator for long term empty properties 17.5 in Q4 has changed to 10?
The Leader of the Council gave the answer that a realistic target had to be made due to staffing issues. A lot of long-term empty properties have already been actioned.
Major planning applications has in the past underperformed but now is 100% complete. Does as much need to be spent on consultants?
The Leader of the Council said she will speak with the planning manager and report back.
Providing a Sustainable procurement policy hub, can it be brought inhouse?
The Assistant Director Financial Services and Revenues updated the committee that Procurement did used to be inhouse but due to the complexity it is now outsourced to a hub managed by Wealden Council with close work with the Audit manager. Wherever possible local procurement is undertaken. The Financial Portfolio Holder highlighted social value in procurement and environmental issues within the procurement of goods.
Planning failing official land searches within 5 day, will the target be modified?
The Leader of the Council informed the committee that the statutory target is being met. The target for quarter two should be met through recruitment
Housing emergency accommodation, how to accommodate 17 Afghan families?
Housing Portfolio Holder informed the committee that he had been asked before if people would be jumping ques. He reassures the committee that this was not the case and property are found through the private market with help from the Home Office.
Enforcement, does it include planning?
Organisation Portfolio Holder explained it is regarding civil enforcement. There has been a staffing issue that has now been rectified and fixed penalty notices target will be changed going into the next quarter.
Community safety, are there hate crime figures?
Organisation Portfolio Holder said there is a new hate crime department, and the figures will be circulated to the committee in due course.
Is there an update on West Marina deliverability?
The Financial Portfolio informed the committee that Generator group and County Gate need to sign the development agreement. The Council has already signed the agreement.
The Estate budgets, has it been removed?
The Assistant Director Financial Services and Revenues Procurement informed that each estates area has been separated.
Church fields estate is amber should it be green?
The Continuous Improvement and Democratic Services Manager informed the committee that would be reflected in the quarter two as the mover from amber to green happened then and not in quarter one.
Estate Assets management plan, why is it red?
The Assistant Director Financial Services and Revenues answered is difficult to update due to Towns Deal and it’s a fluid situation.
Looking forward, where is of greatest concern?
Managing Director highlighted the capacity of the organisation to achieve what there is to do now and what needs to be caught up on.
RESOLVED (unanimously)
1. That the Overview and Scrutiny Committee review performance for Quarter 1 and associated performance indicator targets for the year ahead.
2. That staff be thanked for their hard work and achievements to date.
Reasons for recommendations
To assist the council to undertake performance and financial monitoring arrangements.
Any other Business
Reviews going forward
Seachange – Led by Cllr Patmore with Cllr Turner, Edwards, Bishop, Carr & Roark
Equalities and Women’s Safety – Led by Cllr. Arthur, with Cllr. Carr, Bishop, Roark
Motions – Led by Cllr. Battley
Supporting documents:
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