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Agenda item
Reports of Committees
a) To resolve that the public be excluded from the meeting during the discussion of any items considered while the public were excluded by the relevant committee because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in the respective paragraphs of Schedule 12A to the Local Government Act 1972 referred to in the minutes of the relevant committee.
b) To receive and consider the recommendations and any decisions of the following committees.
Subject
Cabinet Member / Chair
EMERGENCY DECISION – 8 DECEMBER 2021
389.
Agreeing the Public Convenience Cleaning Contractor from April 2022 (Part 1)
Evans
390. (E)
Agreeing the Public Convenience Cleaning Contractor from April 2022 (Part 2)
Evans
CABINET – 4 JANUARY 2022
395.
Neighbourhood Planning – Scheme of Delegation
Forward
396.
Fees and Charges
Chowney
397.
Afghan Relocation Programme
Batsford
398. (C)
Part of Bowls Pavilion and Bowling Green at Alexandra Park
Chowney
399. (E)
Renewal of Minor Works Contract 2022
Chowney
400. (C) (E)
Agreeing the delivery model for Building Cleaning Services from April 2022
Evans
EMERGENCY DECISION – 14 JANUARY 2022
403.
Omicron Hospitality and Leisure Grant Policy
Chowney
EMERGENCY DECISION – 26 JANUARY 2022
405.
Additional Restrictions Grant (ARG) Scheme Policy (Tranche 4)
Chowney
CABINET – 31 JANUARY 2022
409. (C)
Reviewing the Council’s Licensing Act 2003 Licensing Policy Statement
Evans
410. (C)
Pay Policy Statement
Rogers
411.
First Homes in Hastings
Batsford
412.
Hastings Business Improvement District
Barnett
Notes:1. The Mayor will call over the minutes and members will rise and indicate those items which they wish to have discussed.
2. No discussion shall take place at this stage upon part II minutes covered by the resolution 6a) above. Any such discussion shall be deferred to item 7 on the agenda.
Minutes:
The Deputy Mayor adjourned the meeting at 6.56pm and the meeting resumed at 7.07pm.
RESOLVED that under rule 13.3 the reports and minutes of committees set out in the agenda, including those items on which a council decision was required, be received and agreed. Only those items which were reserved were discussed as follows:Meeting
Minute
Councillor
Cabinet, 4th January 2022
395 - Neighbourhood Planning – Scheme of Delegation
K Beaney
Cabinet, 4th January 2022
396 - Fees and Charges
Patmore
Cabinet, 4th January 2022
397 - Afghan Relocation Programme
Sinden
Cabinet, 4th January 2022
398 - Part of Bowls Pavilion and Bowling Green at Alexandra Park
Roark
Cabinet, 4th January 2022
400 - Agreeing the delivery model for Building Cleaning Services from April 2022
Edwards
Emergency Decision, 14th January 2022
403 - Omicron Hospitality and Leisure Chowney Grant Policy
Battley
Emergency Decision, 26th January 2022
405 - Additional Restrictions Grant (ARG) Scheme Policy (Tranche 4)
Battley
Cabinet, 31st January 2022
409 - Reviewing the Council’s Licensing Act 2003 Licensing Policy Statement
Roberts
Minute 398 of Cabinet on 4th January 2022, Part of Bowls Pavilion and Bowling Green at Alexandra Park, was a matter requiring Full Council approval. The recommendations were proposed by Councillor Chowney, seconded by Councillor Roark and agreed unanimously.
Minute 400 of Cabinet on 31st January 2022, Reviewing the Council’s Licensing Act 2003 Licensing Policy Statement, was a matter requiring Full Council approval.
Councillor Evans clarified that an amendment to the policy was made at the Cabinet meeting on 31st January 2022 as set out in the minutes of that meeting. It was confirmed that the amendment was in order to correct a typo in the policy.
The recommendations were proposed by Councillor Evans, seconded by Councillor Sinden and agreed unanimously.
RESOLVED (unanimously):To progress with the proposal from Art on Prescription and delegate authority to the Estates Manager to agree Heads of Terms for a lease.
Reasons:
1. While the proposal is not the highest rent offered it provides the widest community benefit, so the potential financial loss is outweighed by the benefit.
2.The proposal from Art on Prescription is not the highest rent offered so the decision to proceed will need to be considered and approved at Full Council.RESOLVED (unanimously):
Full Council agrees the updated licensing policy statement at appendix A as amended by Cabinet.
Reason:
There is a statutory requirement for local authorities to fully review their licensing policy at least every 5 years. Failure to do so could result in judicial review proceedings against the authority and call in to doubt the decisions made by the Licensing Committee under the Act.
Councillors discussed minutes 395, 396, 397, 403 and 405. These items did not require Full Council approval.
Minute 400 of Cabinet on 4th January 2022, Agreeing the delivery model for Building Cleaning Services from April 2022, was an exempt item. When this item was reached the Deputy Mayor proposed a motion for the exclusion of the public from the meeting, seconded by Councillor Battley.
RESOLVED that the public be excluded from the meeting during the consideration of minute number 400 of the Cabinet meeting held on 4th January 2022 because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in the paragraphs of Schedule 12A to the Local Government Act 1972 referred to in the relevant report.
Councillor Evans proposed approval of the recommendations, seconded by Councillor Batsford.
Councillor Edwards proposed an amended to the motion, to appoint contractor five as set out in the Cabinet report, seconded by Councillor Patmore.
Councillor Evans did not accept the amendment.The Deputy Mayor adjourned the meeting at 8pm and the meeting reconvened at 8.16pm.
The amendment proposed by Councillor Edwards was rejected by 12 votes for, to 15 against.RESOLVED (by 15 votes for, to 12 against):
To bring the building cleaning services in-house and to be added to the Hastings Direct Service Organisation (HDSO).
Reason:
A full procurement exercise has been undertaken to establish the market rate of carrying out building cleaning through a contractor. Simultaneously, a price to add building cleaning to the Hastings Borough Council Direct Services Organisation (HDSO) has been provided.
(The Deputy Mayor declared the meeting closed at 8.33pm)
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