-
Agenda and draft minutes
Venue: East Sussex College, Hastings Campus (THIS IS NOT A PUBLIC MEETING)
Contact: Email: Hastingsboard@hastings.gov.uk
Items No. Item Welcome and apologies
Minutes:
1. Welcome and apologies
Everyone was welcomed and introductions were made. It was explained that this is not a public meeting as we are currently in the pre-election sensitive period.
Apologies were received from:
Katy Bourne Sussex Police and Crime Commissioner
Lorraine Clarke Priority Education Investment Area Board
Michael Ratcliffe Connected Futures
Simon Mansbridge (Vice Chair) Kurt J Lesker
Declarations of interest
Minutes:
1. Declarations of Interest
The following were declared:
· Steve Manwaring – as Chief Executive of Hastings Voluntary Action and a potential deliverer of some of the interventions
· Adam Daly – as Director of Hastings FAT Tuesdays and as a member of the Cultural Leaders Group
· Cllr Julia Hilton – as a trustee of the Hastings Greenway Group
Minutes and actions from last meeting PDF 156 KB
a. Actions: to be carried forward
Minutes:
3. Minutes and actions from last meeting
Dawn updated that all actions have been completed.
Amendments required to the minutes:
· Page 5, item 6 – Any other business: text to be added as Victoria had stated that today’s meeting could not be public.
· Page 4, item 3 – Development of the three-year investment plan and the ten-year vision and boundary change request for the board to consider: text to be amended as Andy Harvey did not vote in favour of extending the boundary.
Updated Terms of Reference PDF 159 KB
a. Action: for approval
b. Action: to agree to establish a smaller Executive Group
Minutes:
Governance
4. Updated Terms of Reference
Scott presented the draft terms of reference.
It was agreed that an additional paragraph will be added around substitutes for board members, and that these need to be of equivalent seniority.
The sub-groups of the board are still to be established. These will include high streets, heritage & Regeneration; transport & connectivity; and Safety & Security, and cross-area working groups, linking with Rother and Eastbourne where possible. The representation and expertise of these groups will be vital, the key tasks for each need to be clearly set out and will be circulated.
The secretariat should be informed as soon as possible if board members want to be the lead on any of the sub-groups.
With regards to the Executive Group, it was agreed that the membership should be extended to five members. It was also agreed that there needs to be clear scope and clarity on the decisions that are likely to be taken; these will be drawn up and added to the amended Terms of Reference and circulated next week.
If there are any decisions that the board does not want the executive group to make, there may be a need to hold extra ordinary meetings.
The board agreed the terms of reference, subject to the above-mentioned additions/amendments being made and circulated. Action: SMar
Visioning / round table discussion PDF 110 KB
a. The challenges facing Hastings
b. What is the data telling (DLUH&C Data Pack briefing note attached)
c. Board priorities (LTP Policy Interventions note attached)
Additional documents:
Minutes:
5. Visioning / round table discussion
The challenges facing Hastings, comparing them with the England benchmark were discussed.
The meeting was then split into two groups and were asked to consider two tasks:
Task 1: Challenges and Priorities for each of the three themes under which spending can take place:
· Safety and Security;
· High Streets, Heritage and Regeneration; and
· Transport and Connectivity
Task 2: Long Term Plan funding allocations
Summary feedback points:
The LTP to focus on young people and develop interventions for them to succeed over the lifetime of the plan
LTP to tackle inequalities that exist in Hastings
Need to consider the topography of the town in developing interventions
Opportunities for apprenticeship
Safety & Security
The perception of crime
Road safety
Place-making
High Streets, Heritage & Regeneration
Hastings as a tourist asset
Celebrate the historic assets and listed buildings
Culture and arts interventions
Transport & Connectivity
Green roofs
e-bikes
e-scooter
Improving digital connectivity
There was general agreement that in setting the priorities it is important to focus on the existing key strengths and what can be enhanced in order for these to be transformational for the area. A clear steer has been provided in the guidance on what should be included but it is also important to allow local people to contribute to the process.
Hastings LTP - verbal update
a. Working with three thematic lead groups to help identify priority interventions
b. Headline project timetable
Minutes:
6. Hastings LTP – verbal update
David talked through the key next steps as follows:
1. Build a more granular evidence-base
2. Engage 3 sub-groups to consider challenges and priorities
3. Wider consultation and engagement with the local community
4. Consider project design and delivery, e.g.
· Commission
· Co-create
· Allocate resource to thematic groups
· Invitation to apply for grant funding
5. Consider capital / revenue split
Resource Allocation paper PDF 110 KB
a. Action: to agree indicative funding allocations
b. Action: to agree further allocations of capacity funding can be approved by the Hastings Board Executive Group
Minutes:
Board Approvals
1. Resource Allocation paper
The board discussed if some of the funding allocation commissions could be combined into one larger commission. Victoria advised the Board that this would take the commissioning thresholds over a limit that could be delegated to senior officers and would therefore add additional time pressures on the delivery of the LTP.
The board agreed the indicative funding allocations and that further allocations of funding can be approved by the Executive Group.
Community Engagement draft brief PDF 164 KB
a. Action: to agree the brief and commissioning approach
Minutes:
8. Community Engagement draft brief
The draft brief set out two potential approaches. The board agreed the brief and to support option 2, to commission via an open competitive tender process.
Town Centre Perception Survey draft brief PDF 127 KB
a. Action: to agree the brief
Minutes:
9. Town Centre Perception Survey draft brief
The draft brief was agreed by the board.
LTP Policy Toolkit re: Statutory Powers briefing paper PDF 119 KB
a. Action: to note the contents of the Policy Toolkit briefing note
Minutes:
Information
10. LTP Policy Toolkit re: Statutory Powers briefing paper
The significant implications for the local authority and the police were highlighted and the briefing note was noted by the board.
DLUH&C - FAQs now published
Minutes:
11. DLUH&C - FAQs now published
Long-term Plan for Towns: Technical Q&A - GOV.UK (www.gov.uk)
The above was noted.
AOB
Minutes:
12. Any other business
Proposal from Connected Futures.
Victoria Conheady, Sean Dennis and Tracey Rose declared interests as members of the Connected Futures Core Partnership Board.
The board agreed that it would need more information in order to be able to consider the proposal, and a clearer breakdown of the costs involved will also be requested.
Action: VC
Date of next meeting
Minutes:
1. Date of next meeting
Meetings will be arranged to take place in early June and towards the end of July – dates to be confirmed.
Action: DP/ASD
-
My council
Contact
Contact us if you have a question about democratic services.
Content
The content on this page is the responsibility of our Democratic Services team.