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Agenda and minutes
Venue: Council Chamber - Muriel Matters House, Breeds Place, Hastings TN34 3UY. View directions
Contact: Democratic Services on Email: democraticservices@hastings.gov.uk or 01424 451484
Items No. Item Welcome and apologies
10:00
Minutes:
Apologies were received from Liz Gilmore.
Congratulations were extended to all that have been involved in the process to date, including the board, project leads and particularly to the project team, following the recent announcement of the successful outcome of the Town Investment Plan submission and funding award of £24.3m. This is a very positive step forward for the town.
Congratulations were also extended to the accelerated funds projects, which are now almost complete.
There were no additional declarations of interest.
Minutes of the last meeting and matters arising PDF 212 KB
10:05
Minutes:
Accepted as an accurate record.
There were no matters arising.
Town Deal Heads of Terms and next steps PDF 139 KB
10:10
Key decision for the Board: To endorse the Heads of Terms for Hastings
Additional documents:
Minutes:
Victoria Conheady updated:
· Hastings Town Investment Plan submission was successful and offered £24.3m
· All projects were included and only two of these had minor conditions attached
· The managing authority (HBC) and Town Deal board need to decide how the funding offer will be profiled and which projects proceed
· Heads of Terms need to be signed and submitted by 29th June
· HBC Cabinet is meeting on 25th June to approve the heads of terms from an accountable body position, and to approve the progression and delivery of the business case stage and the governance/programme structures
· After submitting the signed heads of terms, further information has to be submitted within 2 months:
o Overall programme financial profile
o Details of the projects being taken forward (including the financial profile)
o Plan for addressing the key conditions
The board agreed to endorse the Heads of Terms for Hastings, including the fund offer ready for submission to government, subject to HBC cabinet approval.
Next steps:
As there is a £3.9m funding gap to be met, the project re-prioritisation process will begin using the re-prioritisation tool supplied by the Towns Hub. Genecon will be brought in again as the independent assessor, the project prioritisation working group will be re-instated and liaison with project leads will start. This process has to be completed within six weeks and board agreement will be sought, in conjunction with the borough council prior to submission to government, confirming the details at the end of August.
Due diligence/project status checks are being undertaken on all projects, including the shovel ready projects. It may be possible to submit the shovel ready project business cases alongside the summary document in August, however, these can be submitted at a later date if required.
The tender is now live to seek consultant resource for business case development work.
It was confirmed that the Hastings local criteria that was previously used can be built into the re-prioritisation process. The criteria will be circulated to the board and should this change for whatever reason, the board will be advised. Action: Victoria
Engagement and Communications
Hannah updated:
· The funding announcement messaging is continuing throughout June
· Engagement is progressing as per framework set out in the Town Investment Plan
· Details of offline and online content strategy are being developed, including project showcase, curriculum programme and liaison with project leads
· Accelerated projects celebration events are to be planned as they are coming to completion
· Statistics around the blog and social media channels were presented (see below)
Update on Town Deal Board and Governance Structures PDF 343 KB
10:40
Minutes:
The Town Deal Investment Panel
Victoria explained:
· The investment panel will provide independent scrutiny to the assessment of business cases
· Is a development of the Executive Delivery Group (EDG) and will include those with skills/expertise to scrutinise and have oversight of business cases
· Will be chaired by the private sector town deal board co-chair and will meet quarterly or as required
· The EDG will still be available as and when required for other board matters
· The membership is as listed in the report which was circulated prior to the meeting
It was suggested that the panel should consider undertaking health impact assessments to identify the short, medium and long-term health outcomes of the proposals as they are developed and how these may be sustained beyond the term of funding. The EDG will discuss this and a way to include this in the programme will be identified.
MP Sally-Ann Hart advised that Professor Whitty is currently working on his annual report which focuses on health disparities in coastal communities which is due to be published shortly. A discussion will take place outside of this meeting between Public Health, HBC and the MP in her capacity as the new chair of the All Party Parliamentary Group of Coastal Communities, once the report is published.
Town Deal Project Leads and Engagement Working Group
Hannah explained:
· It is proposed that a Town Deal Project Leads and Engagement Working Group is set up
· These will be informal meetings and the terms of reference are to be agreed
· Membership will include all project leads, plus those wishing to support delivery of the engagement/communications programme
HBC Internal Programme Board
Victoria explained:
· HBC as the accountable body, and the Managing Director with the Section 151 Officer (Chief Finance Officer) have the final decision on the programme and investments
· The programme board is being established as per HBC’s project management processes and will have strategic oversight, management and approval of the stages in the Town Deal programme
· The membership is as described in the report
· The programme board will meet every two months and as required to fit in with HBC cabinet and council and town deal board meetings
HBC Programme Management Team
· A dedicated team is being established to deliver the programme and includes existing resources and additional support and external expertise as required
· A new project officer will be recruited once this is agreed by HBC cabinet on Friday
A question has been raised about HBC capacity to manage this process and other funding streams. The ambition is to look at the other funding streams coming forward, including the Levelling Up Fund (LUF) as a future round may be announced in the Autumn, the Future High Streets Fund, as another round may be announced in January and the UK Shared Prosperity Fund, which is the successor to the Community Renewal Fund and is due to be announced next year. LUF is only open to local authorities, so HBC would coordinate and support other projects coming forward and ... view the full minutes text for item 54.
Date of next meeting:
Minutes:
August date to be arranged.
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