Agenda and minutes
Venue: Council Chamber - Muriel Matters House, Breeds Place, Hastings TN34 3UY. View directions
Contact: Democratic Services on Email: email@example.com or 01424 451484
Items No. Item
Carole Dixon Hastings Community Network
Graham Peters SELEP/Team East Sussex
Andrew Harvey New River Reit
Cllr Kim Forward Hastings Borough Council
Dan Shelley East Sussex College Group
Dawn Dublin Unveiled
Dr Naomi Konu Harold Road Surgery
Helen Kay Hastings Opportunity Area
James Harris East Sussex County Council
Jane Hartnell Hastings Borough Council
Jess Steele Heritage Action Zone
John Bownas Love Hastings Ltd
Kate Adams Hastings and Rother Cultural Leaders Group
Liz Coleman Hastings and Rother Interfaith Forum
Liz Gilmore Hastings Contemporary
Richard Moore The Source BMX
Sean Dennis Hastings Area Chamber of Commerce
Sonia Blizzard Sea Change Sussex
Steve Manwaring Hastings Voluntary Action
Stuart Mitchell New River Reit
Terry Hume Public Health
Others in attendance:
Alex Riley SELEP
Amy Carroll ARUP
Iain McNab Cities and Local Growth Unit
Philip Johnson Locate East Sussex
Rebecca Collings Towns Hub
Rob Turner Grant Thornton Associates
HBC Project team present:
Apologies were received from:
Clive Galbraith, Darrell Gale, Fiona Kellett, Richard Watson
Actions not covered and matters arising
The minutes were agreed as a true record.
· Walking tour of the town centre – rule of 6 may make this difficult and this will be left to the discretion of individual board members to contact others and arrange
· List of town centre premises and other details – in progress
Guidance received, direction of travel and programme of work
Please see the Towns Hub support documents folder in the Town Deal Board Team shared drive for further documents
Pranesh explained the process for writing the Town Investment Plan (TIP):
· Section 1 – covers the case for investment in Hastings and the structure
· Section 2 – is similar to a funding application and will need to show project description and other in-depth details
· Advice from the cohort 1 submissions is to use the Theory of Change tool, show a clear intervention logic and vision, a golden thread needs to be set up and there must be a clear evidence base and links to the local regional strategy
· Programme of work:
o Today – agree the key challenges, aims, objectives and outcomes
o October/November – project prioritisation process
o Early November – agree draft TIP, identify and agree project proposals, discussion on revenue ask
o 14th December – revenue wrap funding discussion
o 21st January 2021 – meet to endorse final TIP prior to submission
Developing our Theory of Change
Facilitated by members of the Towns Hub
Rebecca and Rob explained the Theory of Change, how it will be used to achieve changes in Hastings and deliver the desired outcomes.
Victoria explained the outcome of the recent SWOT (strengths, weaknesses, opportunities and threat) analysis, which was used to identify the key challenges around the themes of urban regeneration, connectivity and skills.
The meeting then split into 6 facilitated break out groups to discuss the key challenges, how the Theory of Change can help achieve changes in Hastings and deliver the desired outcomes.
The feedback will be analysed by the project team and a summary appended to the minutes of this meeting.
The challenges and priorities will be finalised and circulated for agreement by 6th October to enable prioritisation of the projects. The vision and impacts of the TIP will be re-visited, the Theory of Change will be finalised and a draft TIP will be presented for review at the November board meeting.
Developing our Theory of Change – feedback summary
Recorded only partly and attached with some written notes from the meeting.
Key notes from the discussion: the two issues are connected; both deep rooted and prevalent in many coastal towns; to tackle the issues needs capital but also joint working and co-commissioning of services; requirement of Health and Wellbeing Hub similar to Bromley By Bow offering food, health care and advice, child care; learning; socialising opportunities (in one place) etc. Skilled jobs needed to retain young people who do have aspirations and achieve goals (but currently move away from Hastings). Opportunities needed for people to come back to; start up facilities in town centre; home working may enable the town to retain those who do achieve success as well as invite new.
Group 2 – Lots of empty shops and town centre feels unloved
Deliverability (by 2026) against repurposing of town centre some disagreement. Meanwhile use could create vibrancy and create its own niche for the town given time. Independent retail may be the future, but rents needs to be kept low. Long term changes more challenging. Retail not all lost but changing.
Connectivity between the town centre and tourist hotspots (Old Town and Pier) important but lacking. Need to tackle the ‘no man’s land’ – Argos, MMH, Pelham and the Bingo facility. Places in the town centre for making / manufacturing would be a change.
Group did not get to discuss their second challenge as ran out of time.
Group 3 Housing unaffordable and our Heritage
Technical failure – no recording.
Group 4 - Reducing Co2 emissions challenge
- Agreement that it’s a cross cutting theme rather than a specific challenge
- New buildings and active use auto create new emissions – how do we minimise the impact/contribute to net approach to zero
- Could do overall impact assessment of the projects on clean growth
- Need new way of thinking for capital projects and how to embed clean growth, change of perspective needed with capital projects and ... view the full minutes text for item 23.
- Agenda 5 Paper 2 - Project prioritisation process , item 24. PDF 321 KB
- Agenda 5 Paper 2 Appendix 1 , item 24. PDF 700 KB
- Agenda 5 Appendix 2 TOR , item 24. PDF 839 KB
Hannah explained that there were 24 applications for town deal accelerated funding, of which 4 were recommended for approval by the Executive Delivery Group. These were submitted on 14th August and a decision is expected at the end of September.
The submission deadline for project expressions of interest closes on 25th September. As of 1st September, 56 submissions have been received, combined with other bids and accelerated fund projects, there are currently over 100 submissions.
Victoria explained the project prioritisation process and that projects will be assessed using the government toolkit; including against Appendix A- intervention framework in the government guidance, against spatial boundaries and capital expenditure, and against the Treasury Green Book: value for money, affordability, achievability, commercial viability and stakeholder support.
Volunteers are sought for the project priority working group from this board by 25th September. Action 1: Contact Victoria to volunteer or for any questions ASAP
Any other business
Communications plan and stakeholder engagement
Hannah summarised a paper on the above (see complete report below).
Support is requested from board members to support the project team in gathering stakeholder engagement details for the TIP and for support in marketing through individual organisations and networks. The paper will be circulated after the meeting.
The project team can be contacted at: TownDeal@hastings.gov.uk if board members have any questions or comments. Meetings will be arranged to go through the communications plan and the prioritisation if members wish to attend.
Report to: Hastings Town Deal Board
Report Title: Town Deal communications Plan and Stakeholder engagement
Report By: Hannah Brookshaw
1. To provide information on the communications and stakeholder engagement plan
2. To provide information on key learning from the Towns Hub on cohort 1 Town Investment Plan submissions
1. To note the requirements of the communications and stakeholder engagement plan and learning from cohort 1.
2. For board members to support the Town Deal project team in gathering stakeholder engagement for the TIP and to support the communication of Town Deal marketing through their own organisations and networks
Stakeholder Engagement Plan – Further Guidance criteria
5. Every Town Investment Plan (TIP) should include a stakeholder engagement plan, as defined in the Further guidance document. This should demonstrate how the town will:
· Involve: Show buy-in from stakeholders and the community throughout the development of the plan and beyond, particularly those who have an interest in proposals and projects
· Support: show how you will overcome barriers to engage a wide audience, being mindful of covid restrictions
· Evidence: identify the needs and resources needed to do this to agree ‘how’ and ‘when’ of the engagement to be undertaken
· Design: methods should be fit for purpose and demonstrate past, present and future engagement throughout the lifetime of the Town deal fund.
· Share information to that those who participate can make decisions and engage in the process
· Work with others: use the networks and organisations available to you
· Feedback: show how you will feedback the results of the engagement to the community and the impact their engagement has had (“You said, so we are” etc)
· Evaluate: monitor throughout the process and adjust as necessary to ensure the engagement meets its purpose.
Guidance and Learning from Towns Hub and cohort 1
6. The Towns Hub have produced a guidance document to assist with the development of the stakeholder engagement plan, they are also producing blogs and holding webinars on community engagement and learning from cohort 1 TIPs.
7. A recently held Towns Hub webinar has provided practical tips and ... view the full minutes text for item 25.
Future meeting dates
TIP/TOC and agree key challenges, aims and objectives and broad outcomes
Agree draft of TIP, identify & agree project proposals and forming discussion on revenue ask (learning from cohort 1 & 2 feedback)
Town Deal/revenue wrap funding discussion (SWOT 4) – as included in the TIP
21 January 2021
Meet to endorse final TIP prior to submission
Agree draft of TIP, identify & agree project proposals and forming
discussion on revenue ask (learning from cohort 1 & 2 feedback)
Town Deal/revenue wrap funding discussion (SWOT 4) – as
included in the TIP
21 January 2021
Meet to endorse final TIP prior to submission