Agenda and minutes
Venue: Council Chamber - Muriel Matters House, Breeds Place, Hastings TN34 3UY. View directions
Contact: Emily Horne on 01424 451719 email email@example.com
Items No. Item
- Appendix 1 - Foreshore Trust - Annual Report & Financial Statements for year ended 31.03.15 , item 17. PDF 187 KB
The Assistant Director - Financial Services and Revenues presented a report which sought approval of the 2014/15 Annual Report and Financial Accounts.
A surplus of £251,000 had been achieved in 2014/15, which was in line with projections. The report identified key areas of income and expenditure for the Trust over the previous financial year. The main programme reserve was £688,172.
The council had received an unqualified opinion on the accounts from its external auditors. The Charity Committee, on behalf of the council as Trustee, was required to approve the annual report and financial accounts by 30 September 2015.
Public Question Time (30 minutes)
A notice had been placed in the local newspaper inviting written questions, however none had been received. The Chair invited questions from the public gallery on matters relating to the Trust.
12 written questions had been submitted by Mr Dick Edwards. The questions were circulated and considered at the meeting.
Five of the questions were answered orally at the meeting. Mr Edwards was advised that the remaining questions would be answered by the relevant officers in writing. The questions and written replies are listed below, nos. 1 to 12.
Annual Report and Financial Statements Trustees Report:
1. Page 3 - Coastal Users Group: adequate notice to member organisations: Business Plan – omission of request for additional playspace for older children (could be included in lease extension discussions with leaseholder).
The Coastal User Group meetings are arranged a year in advance and have to be phased between the planning and formal meetings of the Charity Committee. We do try to send the agenda and any supporting documents at least a week in advance where we are able to do so.
Council officers have met with HOTRA members over the past 12 months to look at potential sites and discuss ideas. The 2014-19 Play Strategy does not flag up any particular need for additional play facilities on the seafront in the Old Town.
2. Page 4 - Training for Trustees and Officers – who, when and what?
As advised by the Chief Legal Officer during the meeting: Historically an external lawyer had provided training in Charity law. Training was focused specifically on the Trust and the Council’s Constitution. During the last two years however, the Chief Legal Officer has delivered training for officers and members. They have also been provided with a comprehensive training pack. Training is held every year and, in the meantime, if Members or officers have questions they are directed to the Chief Legal Officer.
3. Page 5 - Stade Hall and Open space – details of usage levels, charges, amounts paid by Hastings Council. How much was paid by HBC for usage in 2014/15?
The Council paid £539 in booking fees for use of the Stade Hall last year.
4. Page 7 - FLAG projects – FT contribution of £149k to Winch Road and Winch sheds – yet reported underspend of FLAG budget of £30k – 50k undesirable.
The £149K is in respect of projected 2015/16 spend and is expected to be fully utilised.
5. Page 8 - Business Plan – Cyclical Repairs – Rock a Nore surfacing upgrade – when? Trustee Expenses – Chairs Special responsibility allowance £6k – what basis?
As advised during the meeting: There is a plan for cyclical repairs, however there will always be unexpected costs.
6. Page 8 - Reserves Policy – Risk assessment – a) + b) acceptable but on page 9 c) undertainty over future income – 6 months or £.5m is very high, especially at this point in the economic cycle. Both parking and rents have grown. Tourism ... view the full minutes text for item 18.