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Issue - meetings
Procurement of Cleaning Contracts
Meeting: 26/09/2016 - Charity Committee (Item 56)
56 Procurement of Cleaning Contracts PDF 106 KB
Minutes:
The Director of Operational Services presented the report of the Assistant Director, Environment and Place, on the procurement of cleaning contracts.
Historically, the Foreshore Trust had agreed that the cleaning and maintenance of its properties, including public conveniences, should be carried out by the council’s contractor. The existing contract was due to come to an end in March 2017, and it is not possible to extend the current contract further. It was therefore necessary to seek approval from the Foreshore Trust to proceed with a new procurement exercise with the council through the East Sussex Procurement Hub. This approach was intended to enable the Trust to benefit from economies of scale and a range of procurement expertise. The costs to the Foreshore Trust would be identified separately within the contact, to ensure it was achieving the best value for money.
The Chief Legal Officer proposed an additional recommendation to delegate authority to the Assistant Director, Financial Services and Revenues, in consultation with the Chair of the Charity Committee, to agree the appointment of a contractor.
Councillor Forward proposed approval of the amended recommendations to the Assistant Director, Environment and Place’s report, which was seconded by Councillor Cartwright.
RESOLVED (unanimously) that –
1. The Trustees agree to procure cleaning services via the East Sussex Procurement Hub together with Hastings Borough Council, and;
2. Delegated authority be given to the Assistant Director, Financial Services and Revenues, in consultation with the Chair of the Charity Committee to agree the appointment of a contractor
The reason for this decision was:
The existing contracts expire on the 31st March 2017 and they cannot be extended further.
It is essential that the Foreshore Trust secures services to clean the public conveniences and other property owned by them.
Procurement in partnership via the East Sussex Procurement Hub is cost effective means of carrying out the procurement, and should result in good value bids from suitable service providers.
The proposed length of contracts allow for the development of a business case for potential future in house provision.
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