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Issue - meetings
Buckshole Reservoir
Meeting: 06/01/2020 - Cabinet (Item 230)
Buckshole Reservoir
Additional documents:
- Restricted enclosure 2
- Restricted enclosure 3
- Restricted enclosure 4
- Restricted enclosure 5
Decision:
1. Cabinet agrees that the 2 options recommended by Stillwater Associates Ltd in the reports attached at appendices 1 and 2 are the most appropriate way for the council to meet the requirements of the Reservoirs Act 1975.
2. Cabinet authorises the Director of Operational Services to work with the East Sussex Procurement Hub, to procure and let a contract to deliver the two options recommended in the reports attached at appendices 1 and 2.
3. Cabinet authorises the Director of Operational Services to contract with Stillwater Associates Ltd to provide the main specialist technical support to the council throughout the project, including that referred to in paragraph 18. As well as contracting with any other specialist contractors that may be required.
4. Cabinet increases the capital programme budget for Buckshole Reservoir from £71,000 to £837,000 and agrees the revenue implications of an additional £62,775 p.a. as detailed in paragraphs 33 to 36.
5. It was agreed cross party that the LGA would be contacted to seek similar Local Authorities to write to the Environmental Agency for additional funding.
Minutes:
The Assistant Director Environment and Place presented a report for cabinet to consider and agree the following:-
· The most appropriate scheme of works to improve the operation of the reservoir in accordance with the relevant statutory requirements.
· The way the project will be managed and delivered, including the appointment of specialist contractors to support the project throughout the design and construction phases.
· The budget for the project.
The Assistant Director Environment and Place discussed the needs for these works and are classed as high risk. There is a statutory requirement to modify the spillway and reduce the water level and the works need to be completed by April 2022.
Councillors were concerned by the large amounts of money needed for this work. The funding settlement from Government does not include a budget for these works. It was recommended and agreed cross party that the LGA would be contacted to seek similar Local Authorities to write to the Environmental agency for additional funding.
Councillor Fitzgerald proposed approval of the recommendations of the report and the meeting. This was seconded by Councillor Evans.
RESOLVED (Unanimously)
1. Cabinet agrees that the 2 options recommended by Stillwater Associates Ltd in the reports attached at appendices 1 and 2 are the most appropriate way for the council to meet the requirements of the Reservoirs Act 1975.
2. Cabinet authorises the Director of Operational Services to work with the East Sussex Procurement Hub, to procure and let a contract to deliver the two options recommended in the reports attached at appendices 1 and 2.
3. Cabinet authorises the Director of Operational Services to contract with Stillwater Associates Ltd to provide the main specialist technical support to the council throughout the project, including that referred to in paragraph 18. As well as contracting with any other specialist contractors that may be required.
4. Cabinet increases the capital programme budget for Buckshole Reservoir from £71,000 to £837,000 and agrees the revenue implications of an additional £62,775 p.a. as detailed in paragraphs 33 to 36.
5. It was agreed cross party that the LGA would be contacted to seek similar Local Authorities to write to the Environmental agency for additional funding.
Reasons for Recommendations
The works to the reservoir are a mandatory requirement enforced by the Environment Agency, and the council needs to approve a scheme of works to secure compliance with the current statutory guidance.
A specialist approved reservoirs contractor has provided the council with comprehensive reports evaluating the options and recommending those, which they believe, are the most appropriate.
Following discussions between the council’s specialist reservoirs inspection contractor and the Environment Agency, the deadline for completing the works is provisionally April 2022.
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