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Issue - meetings
Procurement of Hybrid Mail Solution
Meeting: 04/09/2017 - Cabinet (Item 27)
Procurement of Hybrid Mail Solution
(Cabinet Decision)
Minutes:
The Director of Corporate Services and Governance submitted a report which requested Cabinet approval for the procurement of a corporate hybrid mail solution for the revenues and benefits service and to roll out the solution to other areas of the council to increase productivity and make efficiency savings.
Under rule 13.3, this report was agreed without being called for discussion.
RESOLVED that:
1. Cabinet approves the procurement of a hybrid mail solution
2. To procure the hybrid mail solution through the East Sussex Procurement Hub via invitation to tender
3. To give delegated authority to the Director of Corporate Services and Governance in consultation with the Corporate Services portfolio holder to complete the procurement process and appoint the successful vendor
The reason for this decision was:
The existing hybrid mail solution use by the revenues and benefits service expires on 31 March 2018 and needs to be replaced. This deadline also provides the opportunity to transfer as much as possible to other council postage and related costs to the hybrid mail solution.
As part of the council’s ongoing drive to identify efficiency savings and increase productivity a paper, print and postage reduction strategy is being implemented – a corporate wide hybrid mail solution will assist in this process.
A significant proportion of the council’s postage budget is already managed via hybrid virtual mail by the revenues and benefits service and there is scope to transfer postage from other services to this solution and achieve cost savings.
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