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Issue - meetings
Update on Enterprise Resource Planning (ERP) Procurement
Meeting: 03/04/2017 - Cabinet (Item 87)
Update on Enterprise Resource Planning (ERP) Procurement
(Cabinet Decision)
Minutes:
The Director of Corporate Services and Governance submitted a report which updated Cabinet on the Enterprise Resource Planning (ERP) procurement and requested delegated authority for additional capital spend to allow Hastings Borough Council to procure on behalf of both authorities and subsequently reclaim monies from Rother District Council.
RESOLVED that:
1. Delegated authority be given to the Director of Corporate Services and Governance in consultation with the Leader of the Council to complete the procurement process and appoint the successful supplier, and;
2. To increase the capital programme to the amount set out in the report to cover the total cost, which will be split 50:50 between Hastings Borough Council and Rother District Council
The reason for this decision was:
Following Cabinet’s previous approval to proceed with procuring the ERP system from the successful supplier and to enter into joint arrangements with Rother District Council on 50:50 split of the cost it has been agreed that Hastings Borough Council will be the lead authority in procuring the system.
The total cost to both authorities will exceed the amount previously agreed in the capital programme. Under the council’s financial rules, the Director of Corporate Services and Governance requires further delegated authority to spend the additional amount.
Contractual assurances in the form of a formal agreement are currently being drawn up with Rother District Council to ensure that their 50% contribution to the overall cost will be recovered.
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