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Decision details
Joint Waste Contract Tenders
Decision Maker: Cabinet, Full Council
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: No
Purpose:
To update Cabinet on the final phase of the East Sussex joint waste procurement process, and to recommend that Cabinet should recommend that Full Council appoints the preferred bidder identified by the East Sussex Joint Waste and Recycling Committee.
Decisions:
Mike Hepworth, Assistant Director, Environment and Place presented a report on the Joint Waste Contract Tenders. This was to update Cabinet on the final phase of the East Sussex Joint Waste Contract procurement project, which was reported to the East Sussex Joint Waste and Recycling Committee at their meeting on 30th November 2018, where Hastings was represented by Councillors Chowney and Fitzgerald.
On the 30th November the East Sussex Joint Waste and Recycling Committee (JWRC) considered a report setting out an analysis of the 3 tenders and making a recommendation for contract award.
The service would be split between contracted street cleansing and in-house refuse collection, which would make it easier to specify, due to the latter being a scheduled occurrence.
The recommendations were proposed by Councillor Chowney, which was seconded by Councillor Rogers.
It was noted that this was an item going to Full Council, as stated in the report.
RESOLVED (unanimously) that:
That Cabinet recommend that Full Council should approve:-
1) the appointment of Contractor A for the Waste Collection, Recycling, Street and Beach Cleaning and Associated Services Contract (excludes Street and Beach Cleaning and Bulky Household Waste Collection for Hastings BC);
2) that the Director of Operational Services in consultation with the Lead Councillor for Environment and Place and Equalities, be authorised to finalise details relating to the implementation of the contract and enter into contract with Contractor A;
3) the authorisation of the Lead Director of the Administering Authority of the joint waste project to notify Contractors of the intent to award the contract;
4) financial provision of £55,215 per annum (subject to regular review in line with costs) to fund the centralised partnership client costs;
5) financial provision to fund the Hastings proportion of the total contract price as set out in the Joint Waste and Recycling Committee report attached to the associated Part Two report, including allowance for adjustments at the start of the contract, and for ad-hoc requests and container purchases throughout the contract period;6) that arrangements be made to inform residents about the collection system to be implemented from 29June 2019;
7) provision be made for the review of customer service processes, enhancement of ICT systems and mobile equipment for council staff as necessary;
8) that suitable provision should be made for the client roles and liabilities under the contract.
Reasons for these Recommendations were:
The recommendations are made based upon the results of the joint waste procurement process, which has been thorough and robust. It is essential that that there is continuity of service for the Council's refuse and recycling services when the current contract with Kier Environmental Services Ltd ends on 29 June 2019.
Report author: Mike Hepworth
Publication date: 11/04/2019
Date of decision: 03/12/2018
Decided at meeting: 03/12/2018 - Cabinet
Accompanying Documents:
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