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Agenda and draft minutes
Venue: Council Chamber, Upper Ground Floor, Aquila House, Breeds Place, Hastings, East Sussex, TN34 3UY
Contact: Emile Tambeh on 01424 451760 or email: etambeh@hastings.gov.uk
Items No. Item HASTINGS YOUTH COUNCIL, FULL COUNCIL MEETING
Minutes:
HASTINGS YOUTH COUNCIL, FULL COUNCIL MEETING
Minutes
Date
21/07/2016
Time
18:00
Venue
Aquila House
Chair
Huda Caglayan
Membership: Abbie, Huda, George, Becca, Phillip, Beth, Owen Kieran G
In Attendance: Emile Tambeh (Community Cohesion Officer)
Apologies: Samuel, Kieron H, Joshua, Nina, Jacob
Item
Action
By who
By when
1. Welcome and Introductions
Huda welcomed everyone to the meeting.
Agenda of the meeting were distributed to all the attendees as well as the minutes from the previous meeting.
2. Apologies
Apologies were received from Samuel, Kieron H, Joshua, Nina and Jacob. These were accepted.
3. Minutes of the last meeting
The group unanimously approved the minutes of the last meeting. George proposed the minutes. They were seconded by Kieran
4. Matters arising from the minutes
There were no matters arising from the minutes of the previous meeting.
5. Membership/ Contact List
As a group, we discussed membership and decided that a top priority of ours is recruitment, as our membership seems to be low in numbers; this was to be discussed later on in the meeting.
All members present filled out their up to date Contact details on the sheet provided so that everybody may be easily contacted in the future, by the chair and secretary as well as by Emile on matters regarding the Youth Council.
Kieran suggested making a group chat on Facebook, so that everybody may be easily contacted, this was agreed by Huda, and then by the remainder of the group. Huda agreed that she would create the group, and that it would be used strictly for Hastings Youth Council business only.
Create a Facebook Group Chat.
Huda
ASAP
6. Officers’ Update
Social: Emile updated on Nina’s behalf. Because the group decided against holding out residential at PGL, Emile contacted Mallydams who have suggested we could have our residential there on the last weekend in August. This has been agreed by Nina, so the group held a vote to decide whether or not we would like our residential held at Mallydams, the result of which was that all members were in favour. Emile agreed that he would contact Mallydams again to confirm and book this for us.
Media: Despite Kieron’s absence, he made the group aware of his updates. Kieron wants to be proactive with the Youth Grants, asking about when and how we wish to create and distribute applications, as well as the advertising of the youth grants which Kieron would be heavily involved with. Kieron also enquired about whether or not we would like a website, and suggested having links to our Social Media on there.
Welfare: Jacob had no updates.
Treasury: George handed a copy of the reimbursement procedure to all attending members, as some members had not yet seen the updated copy; this ensured that everybody is fully aware of the regulations regarding reimbursement.
Campaigns and Events: Beth updated that she would like to consult with the group regarding new campaigns and events ideas to which Abbie commented that we may ask the opinions ... view the full minutes text for item 1. -
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