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Decision details
Procurement and renewal of Hybrid Mail Solution (Part 2)
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Decisions:
The Transformation and Programmes Manager presented a report to request approval from Cabinet for the renewal of the corporate hybrid mail solution for the Revenues and Benefits Service and other areas of the Council in order to maintain productivity and efficiency savings.
RESOLVED (unanimously):1. That Cabinet approves the procurement of a hybrid mail solution
2. To extend the hybrid mail solution with our existing supplier through the East Sussex Procurement Hub via the appropriate framework to continue the provision of hybrid mail.
3. To give delegated authority to the Managing Director in consultation with the Lead Member for Organisation to complete the procurement process and appoint the successful vendor.Reasons:
The existing hybrid mail solution used by the Revenues and Benefits service expires on the 16 November 2022 and needs to be extended to maintain our postal and electronic communications.
The use of the existing supplier has been extremely successful and has reduced the organisations spend per year on postage and mail services prior to their appointment.
The ESPO Framework allows for direct award to the existing supplier without the need for a full tender exercise and due diligence shows that they provide best value.(The Chair declared the meeting closed at 7.20pm)
Publication date: 08/11/2022
Date of decision: 07/11/2022
Decided at meeting: 07/11/2022 - Cabinet
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