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Decision details
Agreeing the delivery model for Grounds Maintenance Services from November 2023 - Part 2
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Purpose:
It is recommended that Cabinet approve this report for consideration at Full Council with the following recommendations:
(i) To in-source the grounds maintenance service from November 2023, adding the service to Hastings Direct Services Organisation (HDSO).
(ii) To authorise the Waste & Cleansing Services Manager to progress the new Ground Maintenance service from November 2023, including the appointment of support staff, the procurement of any equipment and establishment of budgets as outlined in this report.
Decisions:
The Cabinet discussed the report
Proposed by Councillor Hilton, Seconded by Councillor Evans
RESOLVED (unanimously):
It is recommended that Cabinet approve this report for consideration at Full Council with the following recommendations:
(i) To in-source the grounds maintenance service from November 2023, adding the service to Hastings Direct Services Organisation (HDSO).
(ii) To authorise the Waste & Cleansing Services Manager to progress the new Ground Maintenance service from November 2023, including the appointment of support staff, the procurement of any equipment and establishment of budgets as outlined in this report
Reasons:
The current grounds maintenance contract with IdVerde comes to an end in November 2023. To ensure that there is no service disruption, Hastings Borough Council (HBC) will require a new supplier to carry out the work from that point forward.
With the assistance of an external grounds maintenance consultant, a review of the current GM service has been undertaken, and a full pricing exercise completed to establish the market rate of carrying out the council’s GM service either as an in-house (via HDSO) or outsourced (via a contractor) operation. The outcome of that exercise, coupled with HBC’s own soft market testing has demonstrated that the current service, if tendered right now, would be unaffordable.
With this is mind, an in-house proposal has been developed to provide a simplified service that covers HBC statutory and health and safety (H&S) responsibilities, while remaining affordable and continuing to offer some flexibility. It is recommended that this service be implemented from November 2023.
The Council’s statutory duty to ensure the service offers Best Value is an important
consideration in this matter. The S.151 Officer and Chief Legal Officer are persuaded that the evidence from the extensive market testing, and information provided by the consultants about the local market and procurement exercises undertaken in our geographic area both demonstrate that the approach offers best economic and social value.
Publication date: 04/10/2022
Date of decision: 03/10/2022
Decided at meeting: 03/10/2022 - Cabinet
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