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Decision details
Banking Services Contract
Decision Maker: Cabinet
Decision status: Recommendations Approved (subject to call-in)
Is Key decision?: Yes
Is subject to call in?: No
Purpose:
The award of a banking services contract across 5 other Sussex local authorities. This is a joint procurement exercise undertaken by the Procurement Hub. The report seeks delegated authority to award the contract.
Decisions:
The Head of Finance submitted a report to advise Cabinet of the procurement route for the provision of banking services and to agree delegated authority for the award of the contract.
The council’s current banking contract was due to expire on 31 March 2015. The East Sussex Procurement Hub was undertaking a tendering exercise for banking services on behalf of six local authorities. This method would enable each authority to benefit from process improvements and to achieve best value for these services trough aggregation of volumes and value.
The banking services required by each council had been divided into two lots; lot 1, corporate banking services and lot 2, merchant services. Three bids had been received for lot 1, and four bids had been received for lot 2. Each bid would be evaluated on its own merit, and the contract would be awarded to the most economically advantageous tender.
It was anticipated that the new contract would start on 1 July 2014. Transfer to the new contract would be staggered, however, all councils require transfer to be completed and service to commence no later than midnight on 31 March 2015.
RESOLVED – that –
1) Hastings Borough Council joins with the Procurement Hub in the contract for banking services, and;
2) delegated authority be given to the Director of Corporate Resources or his nominee in consultation with the Lead Member, to award a contract to the supplier that offers the most economically advantageous ????terms.
The reason for this decision was:
The joint procurement route is seen as being the most cost effective way forward in the interests of the Council. It will save procurement time and allow scope for using the consolidated purchasing power of 5 other local authorities.
Delegated authority is sought in order to ensure the short timescales within the tendering procedure can be achieved.
Report author: Peter Grace
Publication date: 11/06/2014
Date of decision: 09/06/2014
Decided at meeting: 09/06/2014 - Cabinet
Accompanying Documents:
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